Per KRS 160.382, Kentucky school districts are responsible for collecting exit survey data from all employees who voluntarily leave the school district.
The KDE has developed a process to collect this data from districts without personally identifiable information. Information submitted by an employee and reported to the department include the position vacated, the employee’s years of service in the position and in the district, if the employee is taking a similar position in another district, and the reason or reasons provided for leaving the district. The purpose of this data collection is to provide a means for analyzing the factors that impact teacher retention both at the district and state levels.
KDE has created a survey that districts can use to satisfy this requirement. Districts retain the option to purchase or use their own exit survey so long as they report their data to the KDE annually.
Frequently Asked Questions
KDE collects Teacher Exit Survey Data to fulfill KRS 160.382 which states:
(1) When a school district employee voluntarily leaves the district, the local board of education shall ensure that each employee completes an exit survey in accordance with a policy approved by the board.
(2) (a) The Kentucky Department of Education shall develop a system for school districts to report exit survey information without providing personally identifiable information for use in evaluating factors impacting teacher retainment.
(b) Information submitted by an employee and reported to the department shall include but not be limited to the position vacated, the employee’s years of service in the position and in the district, if the employee is taking a similar position in another district, and the reason or reasons provided for leaving the district.
Districts may use any type of data collection tool they wish as long as they submit results to KDE. KDE has created a free survey that districts may use that automatically shares collected data with KDE. Contact KDE Program Consultant Justin Edwards for a link to the survey.
All Kentucky school districts are required to share the Teacher Exit Survey data with the KDE. Districts who elect to use their own exit survey should submit collected data annually using the KDE-provided form or email a .csv file to KDE Program Consultant Justin Edwards by June 30.
The survey collects information from full-time and part-time certified teachers that includes but is not limited to:
- the position vacated;
- the employee’s years of service in the position and in the district;
- if the employee is taking a similar position in another district; and
- the reason or reasons provided for leaving the district.
No personally identifiable information about respondents will be collected or stored as part of the survey.
District superintendents, human resources directors, or their designees may contact KDE Program Consultant Justin Edwards to receive a link to the KDE created survey instrument to then distribute to employees upon their departure from the district.
District superintendents, human resources directors, or their designees may submit the survey data request form. Districts must have at least 10 results before the data will be shared.
For districts choosing to use their own exit survey, data should be submitted annually before June 30. For those using the KDE developed survey, submissions can be made at any time.
If you have any comments or questions concerning the report/use of teacher exit data, please contact KDE Program Consultant Justin Edwards.
